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February 21, 2018

Getting Started with DigitalHub: A Few User-Friendly Features

DigitalHub, launched by Galter Health Sciences Library & Learning Center during Open Access Week in October 2015, is the place to deposit your research outputs and make them widely available. This institutional repository provides open access to the scholarly outputs of Northwestern Medicine.

This is one in a series of occasional articles written by the DigitalHub team to highlight functions and features of the repository.



Searching and Following

Curious about what's in DigitalHub? You can search by author, title, and even resource type (i.e. images, portraits, photographs, and more!). Use the “Catalog” tab to preview the entire contents of DigitalHub, or use it to limit your search as needed.

For example: Go to the Catalog in the main menu.
Limit your search > Resource Type > more Resource Types

Try it out:
Search DigitalHub for items that you can share, copy, redistribute in any format, or adapt, remix, transform, and build upon for any purpose. Hint: Go to the Catalog and use the Rights Statement limit for the Attribution 4.0 International license.

Do you want to follow someone or see who is following you in DigitalHub?
Log in and click on Edit Your Profile.
•    On the left side of the screen, click on Follower(s) to see who is following you.
•    To follow someone in DigitalHub, use the pull down menu next to your name (upper right corner) > my profile. On the left side, View Users to make your selection> add (will see list under Following)



A collection is a quick and easy option for keeping all of your deposited works in one place. Researchers use collections for many reasons, including highlighting their work on a project or gathering together their work so they can easily link to it from their CV.

For example:
Log in to DigitalHub, and go to your Dashboard
Click on Collections to see examples of publicly viewable collections already in DigitalHub.

To create a new collection, click on Create Collection.

Remember to fill out the fields on the screen with the whole collection in mind.

Also see our Creating a Collection “How To” guide and video.

Do you think your collection has wider DigitalHub user appeal?

Contact the DigitalHub team about making it a DigitalHub-wide level collection.


Batch Uploads

You can upload several files at one time from your computer or from a cloud provider such as Northwestern Box. As with creating collections, remember to fill out the fields on the screen with all the files in mind. You can go back into each file later to add additional information, if needed.

If you want to add your new files to an existing collection, check the radio button next to the collection name and click on the Update Collection button.
Or while in a collection, go to the pull down option, Actions, and select Upload Files.

If you would like to request that a larger number of files be added for you in a batch upload, whether similar or related files, contact the DigitalHub team.


Authorizing Proxies

A proxy is someone who helps keep collections up to date and makes deposits and edits records on behalf of someone else.

Do you need proxy access from a faculty member to edit or add metadata to their records, or upload more of their documents with their permission?
The faculty member needs to assign you as proxy in order to upload material on his/her behalf.
Log into DigitalHub and scroll down on the main dashboard page to Manage Proxies.
Under Authorize Proxy, search for the name of the person in the pull down menu.

When completed, the person's name will appear on the right. (Click on the "x" to remove the person.) If you were authorized earlier, i.e. are a current designated proxy for one or more persons, you will see those listed.

For more information on these or other features of DigitalHub, contact the DigitalHub Team or your liaison librarian.




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October 23rd 2017


Share and preserve your work from conferences and meetings on DigitalHub

by Susan Wishnetsky, Assistant Collections Librarian


Do you have conference materials stored, unused and neglected on your hard drive? Perhaps a slideshow you presented in a conference session? A copy of a poster you displayed? The text of a speech or lecture you delivered?


DigitalHub, the institutional repository for Northwestern Medicine, can host a wide variety of faculty scholarly outputs, not just articles and datasets. Whether the material is old or new, posting your conference output to DigitalHub helps to preserve the history of scholarship at Feinberg, while making your work more discoverable and enhancing your scholarly profile. Materials in DigitalHub receive persistent, unique identifiers (DOIs) for reliable use in citations, and descriptive metadata to ensure discoverability by search engines such as Google. Access metrics -- data on the numbers of views and downloads of your deposited works -- are also provided.


If your conference publishes its proceedings, you may be concerned about copyright issues. Most conferences do not require a copyright transfer for session materials, such as posters and slides, but it is advisable to contact the conference organizers to make sure.


Perhaps you plan to publish an article utilizing or based upon your conference materials. During the article submission process, you will need to disclose any related material -- posters, preprints, abstracts, slides, etc. -- that has been made publicly available, including in an institutional repository. Publishers generally do allow prior posting of posters or other images in an article, but it is always advisable to consult the publisher’s website to find out their policies, and contact them directly to deal with any questions or concerns.


Even if your conference or publisher doesn't permit your materials to be openly available, or requires an embargo period before they may be publicly accessed, you can still store and preserve your material in DigitalHub by using the "private" or "NU only" setting, which prevents the material from being viewed by the public at large. The setting can easily be changed to make the material public at a later date.


If you have other questions or need help in finding out whether your conference output can be posted, please submit your questions or concerns to the DigitalHub team using DigitalHub's contact form, send an e-mail to, or contact your liaison librarian.



May 2nd 2017


DigitalHub grows with each new submission    


by Karen Gutzman and Ramune Kubilius

For many researchers, creating and managing a cohesive online presence is a time-consuming task. DigitalHub, Northwestern Medicine’s openly available online repository of scholarly outputs, strives to make it easier and faster for you to upload and share your various outputs online. Uploading your items to DigitalHub helps to increase your digital footprint and get your research into the most influential spaces. 


Many researchers have taken advantage of DigitalHub in the past year. See two of our most high profile users below. 


Leah Welty, PhD, Associate Professor of Preventive Medicine (Biostatistics) used DigitalHub to share a description of her StatTag software. The description is accompanied by a link to the software in GitHub. In less than a year, she has received over 330 views and 41 downloads of her software description. DigitalHub has made connecting researchers to her work far easier.


Science in Society, Northwestern’s research center for science education and community engagement created a collection in DigitalHub of award winning scientific images. In less than a year, the 12 images from 2015 have received over 338 views and 32 downloads. DigitalHub connected new users with these stunning images.


We are often asked how quickly items in DigitalHub accumulate views and downloads. The answer is quickly; which should come as no surprise since DigitalHub is crawled by Google. Our enhanced metadata ensures that your uploads are found in relevant Google searches by users around the world.


An example of quick uptake from using DigitalHub – consider this image of Clinical and Translational Science term clusters by Kristi Holmes, PhD, Assistant Professor of Preventive Medicine and Medical Education and Director of Galter Health Sciences Library. The image was uploaded in early April 2017, and in less than two days the image received 29 views and 2 downloads.


DigitalHub is one of the strongest assets for managing open access, and increasing dissemination of your scholarly outputs. It is easy and fast to take advantage of DigitalHub for your benefit. Sign into DigitalHub with your NetID and password, and begin uploading files. Remember to consider copyright restrictions for published works. If you have any questions, consider contacting your Liaison Librarian.


Do you have questions or do you need help getting started with DigitalHub? Contact us at any time.



October 5th 2016


Happy First Birthday to DigitalHub


A year ago, during 2015 Open Access Week, Galter Health Sciences Library debuted Northwestern Medicine's institutional repository, DigitalHub. DigitalHub provides a portal for making the scholarly output of Northwestern Medicine faculty and scientists publicly available, and also provides a means to track views and downloads. The repository can accommodate all of your scholarly products, such as published or unpublished research papers, conference presentations, educational materials, case reports and technical reports, open access books, datasets, and more.


DigitalHub offers users several key benefits, including:  a persistent, citable identifier (DOI), metrics for deposited items, management of licensing with a wide range of rights statements, and enhanced discoverability with machine-readable metadata. 


Do you have questions or do you need help getting started with DigitalHub? Contact us at any time.


August 5th 2016


DigitalHub Now Supports Datasets


Great news! The DigitalHub repository at Galter Health Sciences Library now supports the deposit of datasets associated with publications to help investigators comply with journal data sharing policies. DigitalHub supports a variety of file and compression formats to meet your needs. 


The current file size limit is 2 GB and supported compression file extensions include:


  • zip - application/zip
  • 7z - application/x-7z-compressed
  • bz2 - application/x-bzip2
  • tar - application/x-tar and application/x-gtar
  • gz - application/gzip and application/x-gzip


A number of benefits are afforded to investigators who use DigitalHub:


  • A persistent, citable identifier (DOI) is assigned to all items deposited in DigitalHub
  • Access metrics (views downloads, etc.) are available for deposited items
  • Manage licensing with a wide range of rights statements 
  • Machine-readable metadata (descriptive “data about data”) enhances its discoverability 


Please feel free to contact DigitalHub support directly at if you have any questions or need assistance with depositing larger files.





February 5th 2016


The DigitalHub team at Galter Health Sciences Library has exciting news for the Northwestern Medicine community. We have partnered with the California Digital Library to assign persistent unique identifiers - Digital Object Identifiers (DOIs) and Archival Resource Keys (ARKs) - to all of the scholarly works deposited into DigitalHub. This ensures reliable data management, data sharing, and citation tracking. A "persistent identifier" will not change if the item is moved or renamed, and so provides for consistent referencing of scholarly works for future access by humans and software.


Persistent identifiers like DOIs and ARKs can help:


  •     Meet funders’ sharing requirements
  •     Promote scientific re-use of your work
  •     Track re-use and discussion of your work
  •     Ensure transparency and accountability


How do you get DOIs and ARKs for your scholarly works? Deposit your work in DigitalHub at and these important identifiers will be automatically assigned.


Do you have questions or do you need help getting started with DigitalHub? Contact us at any time.






Galter Health Sciences Library Develops Digital Repository for Scholarly Outputs


Do you have research that you'd like to easily share with others or maybe even make publicly available? Would you like to track views and downloads of your research? The Galter Health Sciences Library at Northwestern University Feinberg School of Medicine is preparing to launch a digital repository. This institutional repository will provide open access to scholarly outputs of Northwestern Medicine faculty and scientists. The official repository debut will take place during Open Access Week, October 19 to 23, 2015 and the Galter Library’s DigitalHub team will continue testing and enhancing the repository through the fall of 2015.


More about the repository

The goal of the repository is to help the scholarly output of Northwestern Medicine researchers to become more discoverable by the worldwide scholarly community on the Web. The Galter Health Sciences Library will also use the repository to increase awareness of open access content, promote scholarship and the expertise of scientists at Northwestern Medicine, and support community engagement with non-traditional scholarly output. The open-source architecture that supports the repository is based on the Fedora/Hydra stack repository solution, used by institutions worldwide.


For more information, please contact the Galter Health Sciences Library DigitalHub team at: